Part Time Plan
4 hours/day, Mon–Fri
$899/month
≈ $11.24 per hour
- 80 hours per month
- Dedicated accounting VA
- Bookkeeping, invoicing and reconciliation
- Dedicated accounting account manager
- Zero placement fees
- No long-term contract
Your books · OctoberCollecting receipts
15%Month-end close
Bank feed
- Stripe payoutOct 02+$4,820
- AWSOct 03−$212
- Delta Air LinesOct 05−$486
- Gusto payrollOct 07−$9,140
- Office rentOct 09−$1,950
Your books
- To review−$9,140
- To review+$4,820
- To review−$1,950
- To review−$212
- To review−$486
Receipt · AWSReceipt · DeltaInvoice · Office rent
23 receipts capturedEmail and card feeds → QuickBooks
Illustrative example
QuickBooks · Xero · Payroll · Reporting
Accounting Virtual Assistant Services, From $899/Month
A dedicated accounting VA manages QuickBooks bookkeeping, Xero accounting, invoicing, payroll processing support, bank reconciliation and financial reporting. Trusted by small businesses and CPA firms across the US, UK, UAE and Australia. No contracts.
QuickBooks and Xero trained
Matched within 48–72 hours
Backup VA and QC reviewer included
Reports by the 3rd of every month
What is an accounting virtual assistant?
A remote professional who keeps your books accurate, reconciled and report-ready
An accounting virtual assistant handles bookkeeping, invoicing, accounts payable and receivable, financial reporting and reconciliation inside platforms like QuickBooks and Xero, so you get accurate, up-to-date books without hiring a full-time, in-house accountant.
Unlike a general admin VA, an accounting VA is trained in bookkeeping software, financial terminology, reconciliation processes and reporting standards, so they can start on your books immediately, without the learning curve a generalist would need before touching financial data.
Your books never fall behind. Every 7VAS accounting engagement runs on a four-part support model, so reconciliations, invoices and reports stay on schedule, even at month end.
The 7VAS support modelHover or tap each layer
Your dedicated accounting VA aligns with your chart of accounts and reporting schedule, and works inside QuickBooks, Xero, Sage or Wave.
Ready for clean books? Book a free discovery call and get a matched accounting VA within 48–72 hours. Or email info@7virtualassistantservices.com.
Book a CallVirtual assistant support for founders and teams worldwide
Core tasks
Tasks Your Accounting Virtual Assistant Handles
Your accounting VA slots into your existing tools and workflows, using QuickBooks, Xero, FreshBooks, Sage and Wave to keep your books current, reconciled and report-ready from the first week. Pick a task to see a working day.
Daily transaction logging, general ledger maintenance and bank reconciliation in QuickBooks and Xero, with discrepancies flagged early.
Client invoices created and sent, payment status tracked, follow-ups handled and payments applied, covering the full invoice cycle.
Every receipt captured, categorized and documented, so your books are audit-ready and deductions are not missed at tax time.
Payroll prepared across Gusto, ADP and Paychex with pre-upload verification, so every pay run is accurate before it processes.
Profit and loss, balance sheet and cash flow summaries delivered by the 3rd of every month, giving you visibility to decide on hiring, spending and pricing.
Records organized, accounts reviewed and audit-ready books maintained for US, UK and Australian tax cycles, so your CPA receives clean files.
Vendor invoices handled, payments scheduled and payable ledgers kept accurate, so suppliers are paid on time and cash flow stays predictable.
Accurate entry across QuickBooks, Xero, Sage and Wave, with Hubdoc receipt management and structured ledger workflows applied consistently.
Today · Task 01
Bookkeeping
Dailyledger updates
QuickBooks OnlineXeroHubdocBank feeds
- 46 bank transactions categorized
- 2 duplicate entries corrected
- Ledger balanced against the bank feed
Books up to date96%
Who it is for
Who Our Accounting Virtual Assistant Services Serve
Business owners, growing teams and professional firms who need reliable financial support without the overhead of a full-time hire, from a virtual bookkeeper to a CPA virtual assistant.
Small Business Owners
Accurate QuickBooks bookkeeping, invoice management, bank reconciliations, expense categorization and monthly reporting, keeping books organized and audit-ready year-round without a full-time bookkeeper.
Talk to us- Books reconciled every month
- Invoices out every week
- Reports by the 3rd
Startups & Teams
Structured bookkeeping, payroll processing support, expense monitoring, cash flow tracking and reporting that keep records organized as transaction volume grows.
Talk to us- Payroll prepared and verified
- Cash flow tracked monthly
- Investor-ready financials
Ecommerce Businesses
Payment gateway tracking, inventory accounting, expense categorization and reporting, with marketplace transactions organized across Shopify, Amazon and other platforms.
Ecommerce VA services- Stripe, PayPal and marketplace payouts matched
- Inventory and COGS tracked
- Clean books for CPA review
Real Estate Professionals
Commission tracking, transaction recording, expense categorization, bank reconciliation and monthly reporting that keep books current through every listing cycle.
Talk to us- Commissions tracked per deal
- Expenses categorized by property
- Monthly P&L by the 3rd
Freelancers & Consultants
Invoice management, expense tracking, bookkeeping and tax preparation support, keeping finances organized without the cost of a dedicated bookkeeper.
Talk to us- Invoices sent and chased
- Receipts captured for deductions
- Tax-ready records all year
CPA Firms & Practices
Bookkeeping across multiple client files, reconciliations, data entry, report preparation and document organization, integrated into your existing CPA workflows.
Talk to us- Multi-client file support
- Draft financials under your review
- Documents organized per client
Specialized services
Specialized Accounting Virtual Assistant Services
Beyond general accounting support, 7VAS provides specialists for different accounting functions, each with proven QuickBooks and Xero proficiency and ready to contribute from their first week.
BKBookkeeping
Bookkeeping Virtual Assistant
Day-to-day QuickBooks bookkeeping, bank reconciliation and general ledger maintenance.
Learn moreFNFinance & payables
Financial Virtual Assistant
Budgeting, cash flow management support, financial report preparation and overall financial organization.
Learn moreAPFinance & payables
Accounts Payable Virtual Assistant
Vendor invoices, scheduled payments, accurate payable records and supplier communication, keeping cash flow predictable.
Learn moreNeed something else? Ask us on a free discovery call.
Key differences
Accounting VA vs. Virtual Bookkeeper vs. Your CPA
An accounting VA doesn't replace your accountant. It handles the record-keeping your CPA would otherwise bill for, so your CPA can focus on tax strategy, compliance and advisory work.
| Criteria | 7VAS Accounting VA | Virtual Bookkeeper | Your CPA |
|---|---|---|---|
| Daily transactions and reconciliation | Yes | Yes | At billable rates |
| Invoicing, payables and payroll support | Yes | Usually separate | Not typically |
| Monthly financial reports | By the 3rd of every month | Varies | Often year-end focused |
| Tax strategy and filings | Prepares organized, reconciled books for your CPA | No | Yes |
| Cost | From $899 per month | Hourly or per account | Billable hours |
| Single point of contact | One VA plus an account manager | Bookkeeping only | Advisory only |
Based on how 7VAS defines each role. Hiring an accounting VA typically reduces your annual CPA bill because the prep work is already done when your accountant opens the file.
Benefits
Benefits of Hiring an Accounting VA
What changes when your books have a dedicated, trained owner. Tap a card to see the impact.
01
Financial organization
Accurate bookkeeping and organized records.
See the impactWhat changesMaintain accurate QuickBooks bookkeeping, timely data entry and organized financial records with regular consistent updates.
Back02
Time recovered
Free up 15–20 hours every week.
See the impactWhat changesSpend it on financial planning, client advisory and revenue-generating work instead of data entry.
Back03
Financial insights
P&L, cash flow and AR aging by the 3rd.
See the impactWhat changesData visibility to make faster, better-informed decisions every single month.
Back04
Cost-effective
Save up to 70% on accounting staff costs.
See the impactWhat changesBased on 7VAS client comparisons with local bookkeeper hires.
Back05
Multi-system expertise
QuickBooks, Xero, FreshBooks, Sage and more.
See the impactWhat changesYour VA arrives trained, with no software learning curve or ramp-up billed to your account.
Back06
Professional processing
AP, AR, payroll, invoicing and reconciliation to SLA.
See the impactWhat changesReconciliations monthly, invoices weekly and reports by the 3rd, built into every engagement.
BackHow to hire
Hiring an Accounting Virtual Assistant in 48–72 Hours
Four steps to a VA who takes on your daily bookkeeping, invoicing and reporting, aligned to your chart of accounts.
We review your accounting tools, transaction volume and reporting needs to find your accounting VA.
Within 48 hours, we match you with an accounting VA experienced in your software, like QuickBooks, Xero or Sage.
We introduce you directly to your VA by email, WhatsApp, Slack or a call. No ticket systems, ever.
Your VA integrates into your systems, then aligns on your chart of accounts and reporting schedule.
Time to liveHour 0
1. Discovery Call
We review your accounting tools, transaction volume and reporting needs to find your accounting VA.
- Software reviewed
- Volume mapped
- Reporting needs captured
Plans and pricing
How much does an accounting virtual assistant cost?
Plans start at $899 per month for 80 hours and $1,499 for 160 hours. The Team Plan for CPA firms covers two dedicated accounting VAs.
Full Time Plan
8 hours/day, Mon–Fri
$1,499/month
≈ $9.37 per hour
- 160 hours per month
- Dedicated accounting VA
- Full bookkeeping, AP/AR, payroll support and reporting
- Dedicated accounting account manager
- Zero placement fees
- No long-term contract
Team Plan
Two dedicated accounting VAs
Custom
Quoted after your discovery call
- 320 hours per month across 2 VAs
- Multi-client file support
- Work prepared under your CPA review protocols
- Dedicated accounting account manager
- Zero placement fees
- No long-term contract
Prices in USD. Delivery SLAs on every plan: reconciliations monthly, invoices weekly, reports by the 3rd.
Why businesses choose us
Reasons to Hire an Accounting VA from 7VAS
Seven commitments behind every set of books we keep, from certified software skills to bank-level data security.
QuickBooks & Xero certified
QuickBooks ProAdvisor-trained and Xero-certified VAs, ready to execute from day one.
Tailored bookkeeping strategy
A custom chart of accounts, reporting cadence and workflow built around your business, not a one-size-fits-all template.
Guaranteed delivery timelines
Defined SLAs on every task: reconciliations monthly, invoices weekly, reports by the 3rd of every month.
Dedicated account manager
A single point of contact who understands your financial operations inside out.
Full financial transparency
Regular reports and real-time updates on completed work, hours logged and financial outputs delivered.
Multi-industry expertise
E-commerce, real estate, healthcare or professional services: your VA is matched on industry-specific experience.
Bank-level data security
Every VA works under a signed NDA with encrypted, permission-based access to QuickBooks, Xero and your banking portals.
Last updated: 24 September 2026
End-to-end financial administrative support: daily QuickBooks bookkeeping and general ledger maintenance, invoicing, expense tracking, payroll processing support, bank reconciliation, accounts receivable and payable, monthly financial reporting and tax preparation support, so your CPA can focus on strategy and compliance.
Plans start at $899/month for the Part-Time Plan (80 hours/month) and $1,499/month for the Full-Time Plan (160 hours/month). The Team Plan for CPA firms covers two dedicated accounting VAs. Every plan includes a dedicated account manager and zero placement fees.
Request a free consultation and we discuss the software you use, the tasks to delegate, your business size and any compliance considerations such as tax deadlines or payroll cycles. Then we match you with the right certified specialist.
Onboarding completes within 48–72 hours, aligning your VA with your chart of accounts, reporting templates, US GAAP requirements and communication preferences before they handle any financial data.
Yes, supporting CPA firms is a core specialization. Our accounting VAs work in multi-client QuickBooks and Xero environments, handling client bookkeeping across files, data entry, reconciliations, accounts payable and report preparation under your CPA review protocols.
A virtual bookkeeper usually focuses on day-to-day transaction recording, reconciliation and general ledger maintenance. An accounting VA covers that plus invoicing, accounts payable, payroll support, monthly reporting and tax preparation support.
At 7VAS one accounting VA handles both, giving you a single point of contact from daily transactions to monthly reports.
No, and that is by design. Your accounting VA handles the record-keeping your CPA would otherwise spend billable hours on, while your CPA handles tax strategy, compliance filings and advisory work.
It typically reduces your annual CPA bill because the prep work is done when your accountant opens the file.
7VAS is headquartered in Chennai, India, with a support centre in Cebu, Philippines. Our accounting VAs are English-proficient financial professionals with hands-on experience in US, UK and Australian accounting and tax frameworks.
The team is QuickBooks ProAdvisor-trained and Xero-certified, proficient in FreshBooks, Sage, Wave and NetSuite, and verified for familiarity with US GAAP, UK FRS and Australian AASB reporting frameworks before assignment. US- and UK-based options are available where time zone or local regulatory expertise is required.
Every 7VAS accounting VA works under a formal NDA, and financial data is accessed only within the scope of agreed tasks. Role-based access controls, data handling requirements and reporting protocols are set up before any data is touched.
If you have specific compliance requirements, such as SOC 2 alignment, GDPR or Australian Privacy Act obligations, we accommodate them in full.
Free discovery call
Get Your Accounting Virtual Assistant
Tell us your accounting software, transaction volume and reporting needs. We'll match a certified specialist within 48–72 hours, aligned to your chart of accounts before they touch any data.
- No recruitment or placement fees
- Signed NDA before any access
- Free 48-hour replacement guarantee