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Hire an Accounting Virtual Assistant
— QuickBooks-Certified, Xero-Proficient, Matched in 72 Hours

Your dedicated accounting VA handles bookkeeping, invoicing, accounts payable, bank reconciliation, payroll support, and financial reporting — using QuickBooks, Xero, FreshBooks, and more. Trusted by small businesses and accounting firms across the US, UK, UAE, and Australia. No contracts. No recruitment fees. Your VA starts in 48–72 hours.

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Who We Work WithWho Needs Accounting Virtual Assistant Services?

Our accounting virtual assistant services are built for business owners, growing teams, and professional firms who need reliable, expert financial support without the overhead of a full-time hire.

Small Business Owners

Small business owners need accurate bookkeeping, invoice management, bank reconciliations, expense and monthly reporting. Our accounting virtual assistant keeps records organized, current, ready for tax preparation year round.

Startups & Growing Teams

Startups and growing teams require structured bookkeeping, payroll support, expense monitoring, cash flow tracking, and financial reporting. Our accounting VA helps maintain organized records as business continue to expand.

Ecommerce Businesses

Ecommerce businesses need sales reconciliation, payment gateway tracking, inventory accounting, expense categorization, and financial reporting. Our accounting virtual assistant keeps marketplace transactions organized.

Real Estate Agents & Brokers

Real estate agents and brokers require commission tracking, transaction recording, expense categorization, bank reconciliation, and financial reporting. Our accounting virtual assistant helps maintain accurate records throughout year.

Freelancers & Consultants

Freelancers and consultants need support with invoicing, expense tracking, bookkeeping, tax preparation records, and financial reporting. Our accounting virtual assistant keeps business finances organized and very easy to manage.

CPA Firms & Accounting Practices

CPA firms and accounting practices often require bookkeeping assistance, reconciliations, data entry, financial reporting, and document organization. Our accounting virtual assistant integrates smoothly with existing workflows.

What Does an Accounting Virtual Assistant Handle?
Full Task List From Day One

When you bring on a 7VAS accounting virtual assistant, they slot directly into your existing tools and workflows — no onboarding lag, no software learning curve. From the first week, your VA delivers across every core financial function your business relies on .Your QuickBooks-certified or Xero-proficient VA manages daily transaction recording and bank reconciliation, keeping your general ledger clean and your month-end close on time — every month, without chasing.For businesses with payroll, we provide coordination support across Gusto, ADP, and Paychex — with pre-upload verification checks ensuring every pay run is accurate before it processes.

Bookkeeping & Reconciliation

Daily transaction logging and general ledger maintenance. Comprehensive bank credit card reconciliation via QuickBooks, Xero &FreshBooks.

Invoice & Billing Management

Efficient generation and transmission of client invoices. Rigorous tracking of payment status, collections, and accounts receivable records taken care by VAs.

Expense Tracking & Categorisation

Continuous monitoring and precise classification of business outlays. Maximizing annual tax deductions while delivering clean records of accounts to your CPA.

Payroll Support & Processing

Seamless payroll execution across Gusto, ADP, and Paychex platforms. Rigorous pre-upload verification to guarantee flawless accuracy maintained at every cycle.

 

Financial Reporting

Timely generation of profit and loss statements and balance sheets. Delivery of comprehensive cash flow summaries and AR ageing by the 3rd of every month.

Tax Preparation Support

Organization of financial records and account reviews done by your VAs. Maintaining audit-ready books aligned with US, UK, and Australian tax cycles.

Accounts Payable Management

Handling of incoming vendor invoices and timely payouts. Keeping an accurate and  proper  payable ledgers to secure strong secure supplier relations.

Data Entry & Software Updates

Flawless data entry across your QuickBooks, Xero, Sage, and Wave tools. Keeping accounting platforms current so reports mirror financial reality directly.

Simplify your finances with expert accounting support

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Specialised Accounting Virtual Assistant Services
— Bookkeeping, Financial Management & Accounts Payable

We provide specialised accounting support tailored to different financial functions — each with a dedicated VA who specialises in that discipline.

Bookkeeping Virtual Assistant

Managing day-to-day bookkeeping, bank reconciliations, general ledger maintenance, and monthly financial documentation — keeping your records clean, current, and audit-ready across QuickBooks, Xero, and FreshBooks. Your bookkeeping VA delivers consistent, reliable financial records monthly without exception.

Learn about our bookkeeping virtual assistant services →

Virtual Financial Assistant

Supporting budgeting, cash flow forecasting, financial reporting, and overall financial organisation for growing businesses that need more than bookkeeping but are not yet ready for a full-time CFO. Your financial Virtual Assistant bridges any and all gap between data entry processes and smooth strategic financial  management.

Explore virtual financial assistant support →

Accounts Payable Virtual Assistant

Managing vendor invoices, processing payments on schedule, maintaining accurate payable records, and handling supplier communication — so your payables are always current, your supplier relationships stay healthy, and your cash flow is predictable.

See how our accounts payable VA works→

Benefits of Hiring an Accounting Virtual Assistant
— What Changes in Your First 30 Days

Consistent Financial Organization

Maintain accurate bookkeeping, timely data entry, and organized financial records with regular consistent updates.

Reclaim your valuable time

Free up 15-20 hours weekly to focus on strategic financial planning and high-value client advisory services and results.

Data-Driven Financial Insights

Comprehensive financial reports with actionable insights that improve efficient cash flow and business profitability.

Cost-effective solutions

Save up to 70% on accounting staff costs with flexible packages perfectly tailored to your firm or business needs.

Expert Multi-System Management

Specialized proficiency in QuickBooks, Xero, FreshBooks, Sage, and all other major accounting software platforms.

Professional Financial Processing

Accurate accounts payable/receivable, payroll processing, invoice management, reconciliation services guaranteed.

How to Hire an Accounting Virtual Assistant:
4 Steps — Books Active in 72 Hours

Our Accounting Virtual Assistant Services keep your finances organized and smooth. From bookkeeping to invoice management, your dedicated VA handles the numbers while you focus on your business.

1.

Discovery Call

We understand your accounting tools, transaction volume, and reporting needs to find a trained VA.

2.

Assigning VA

We match you with an Accounting VA experienced in bookkeeping, invoicing,and financial administration.

3.

Direct Contact

Collaborate directly with VA through secure channels for a very smooth financial updates and management.

4.

Onboarding & Kickoff

Your VA integrates into your systems and processes to ensure accurate records and accounting operations.

Why Choose us?

QuickBooks & Xero-Certified Accounting Expertise

Certified in QuickBooks, Xero, FreshBooks — your VA arrives trained & ready. No learning curve, no trial period.

Tailored Bookkeeping Strategy for Your Business

Custom chart of accounts, reporting cadence workflows built around business— no one-size-fits-all template.

Fast Turnaround With Guaranteed Delivery Timelines

Defined SLAs on every task — reconciliations monthly, invoices weekly, reports by the 3rd of every month.

No Lock-In Contracts

Get a dedicated accounting VA matched to your business in 72 hours.

Get Your Dedicated Accounting VA

Dedicated Accounts Manager on Every Plan

A dedicated VA lead assigned to your account. Fast responses and proactive communication. Seamless coordination across all given tasks.

Complete Financial Transparency — Always

Regular reports with real-time updates. Clear visibility into completed work. Track hours, tasks, informed decisions and performance.

Manufacturing Business Clears 4-Month Bookkeeping Backlog Before Tax Deadline
The client A family-owned precision parts manufacturing company in Ohio with 22 employees, running on QuickBooks Desktop, processing an average of 80–90 vendor invoices and 40–50 customer invoices per month. The challenge The business had been managing its books in-house — handled by the owner's spouse alongside other administrative duties. As the company grew from 8 to 22 employees over three years, transaction volume outpaced available time. By the time they engaged 7VAS, the books were four months behind, accounts payable had unrecorded invoices dating back to Q1, and the CPA had flagged reconciliation discrepancies that could not be traced. Payroll was being processed manually via spreadsheet before upload to ADP — a process that had resulted in two incorrect pay runs in the prior six months. Tax season was eight weeks away. The 7VAS solution A dedicated accounting VA with QuickBooks Desktop experience was assigned within 48 hours. The VA began a structured catch-up project — working backward through four months of bank statements, vendor invoices, and customer payments to rebuild a clean, reconciled general ledger. A payroll pre-upload verification workflow was simultaneously established, replacing the manual spreadsheet process. Once the backlog was cleared, the VA transitioned into ongoing monthly bookkeeping: daily transaction recording, weekly AP processing, monthly bank reconciliation, and a P&L and cash flow summary delivered by the 3rd of each month. Results Four months of unreconciled books brought current in 22 business days — ahead of the tax deadline.Zero payroll errors in the seven months following the new pre-upload verification process.Estimated $3,200 annual saving — the CPA now receives pre-reconciled records and spends time on tax strategy, not data cleanup.$899/month replaced a combination of owner time (12 hrs/month) and ad hoc CPA cleanup fees averaging $1,400/month. We did not realise how far behind we had fallen until someone sat down and counted. The VA had the books clean and the payroll process fixed before our CPA even had to see the mess." — Owner, precision manufacturing company, Ohio
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CPA Firm Cuts Overhead by 65% and Grows Client Capacity by 30%
The client A growing regional accounting firm managing over 50 active client files across QuickBooks Online and Xero. The firm employed four staff accountants and one managing CPA, billing clients for bookkeeping, tax preparation, and advisory services. The challenge The firm was losing an estimated 25 billable hours per week to manual data entry, transaction tagging, and monthly reconciliations across its client portfolio. During peak tax season, backlogs stretched client reporting timelines by up to three weeks. The managing CPA could not take on new business — every available hour was consumed by production work that should have been delegated. Hiring additional local junior staff had been costed at $52,000–$58,000 per year per hire, plus benefits and software licences. The firm had no physical space for additional headcount. The 7VAS solution Two dedicated accounting VAs — both proficient in Xero and Hubdoc — were onboarded within 48 hours. Client-specific confidentiality protocols, NDA agreements, and role-based access controls were established before any client data was accessed. The VAs took over daily transaction tagging, bank reconciliations, and payroll processing across all 50+ client files, delivering draft financials to the managing CPA for review and sign-off. Results Client capacity increased by 30% within 10 months — without a single additional local hire. / At $4,500/month for two dedicated VAs, the firm saved over $95,000 annually compared to the cost of two equivalent junior local hires (salary, benefits, and software licences included).
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Independent Accountant Scales from 28 to 45 Clients Without Hiring Local Staff
The client A sole-practitioner CPA based in Phoenix, Arizona, offering bookkeeping, tax preparation, and advisory services to small business clients across retail, hospitality, and professional services sectors. The challenge At 28 active clients, the practitioner was at capacity. Monthly bookkeeping across multiple QuickBooks Online files — transaction categorisation, bank reconciliation, financial statement preparation — was consuming approximately 60% of available working hours, leaving minimal time for higher-value tax advisory and client-facing work. Referrals were coming in consistently, but new clients had to be turned away. The going rate for a qualified local bookkeeper in Phoenix was $52,000–$58,000 per year plus benefits, and the practitioner had no physical office space for additional staff. The 7VAS solution Two dedicated accounting VAs were onboarded — both experienced in multi-client QuickBooks Online environments, US GAAP bookkeeping standards, and financial statement preparation. A client-specific onboarding protocol was established for each of the 28 existing files, including chart of accounts alignment, reporting templates, and data access controls under a signed NDA. The VAs took over all monthly bookkeeping across the full client portfolio: daily transaction tagging, bank and credit card reconciliation, accounts receivable ageing reports, and delivery of draft financial statements to the practitioner for review and sign-off before client distribution. Results Grew from 28 to 45 active clients within 10 months — a 61% increase — with no additional local headcount.Bookkeeping production time dropped from ~60% of working hours to under 20%, freeing time for advisory work and new service lines.Two-VA dedicated plan at $2,998/month versus estimated $9,500–$11,000/month for two equivalent local junior hires 100% client retention rate through the transition — clients noticed no change in output quality or turnaround time. My clients do not know the work is being done offshore and honestly, there is no reason they would. The quality is the same, the turnaround is faster, and I finally have time to actually advise my clients instead of just keeping their books." — CPA, sole practitioner, Phoenix AZ
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Frequently Asked Questions

An accounting virtual assistant provides end-to-end financial administrative support for businesses of all sizes — from daily bookkeeping and transaction recording to month-end reporting and tax preparation readiness. Core services include daily bookkeeping and general ledger maintenance, invoice preparation and billing management, expense tracking and categorisation, payroll coordination, bank reconciliation, accounts receivable and accounts payable management, monthly financial reporting (P&L statements, cash flow summaries, balance sheets), tax preparation support and document organisation, and data entry into QuickBooks, Xero, FreshBooks, and Sage. Your VA handles the complete financial administration workflow so your CPA can focus on strategy and compliance.

Our accounting VA plans start from $15/hour on a flexible Pay As You Go basis — ideal for businesses needing support during busy periods like tax season or end-of-quarter closes. Dedicated plans start from $899/month for part-time support (80 hours/month) and $1,499/month for full-time coverage (160 hours/month). All dedicated plans include a VA assigned exclusively to your business, a dedicated accounts manager, and direct communication via your preferred channel. Compared to hiring a full-time bookkeeper in the US — which costs $45,000–$58,000 annually before overhead — our remote VA model saves businesses 60–70% on staffing costs with no payroll tax, no benefits, and no software licence fees

Request a free consultation through our website and we will discuss your specific requirements — including the accounting software you use, the tasks you need to delegate, your business size, and any compliance considerations such as tax deadlines or payroll cycles. Once your needs are clear, we match you with the right certified specialist and complete a structured onboarding within 48–72 hours — aligning your VA with your chart of accounts, reporting templates, and communication preferences before they handle any financial data.

Yes — supporting CPA firms and professional accounting practices is one of our core specialisations. Our accounting VAs are experienced in multi-client QuickBooks and Xero environments, client bookkeeping across multiple files, data entry and reconciliation, accounts payable and receivable management, and financial statement preparation under CPA review protocols. During peak periods — tax season, end-of-year close, and quarterly reporting cycles — a dedicated accounting VA absorbs volume spikes without requiring permanent hires. All work is delivered for CPA review and sign-off before client distribution.

A virtual bookkeeper typically focuses on day-to-day transaction recording, bank reconciliation, and maintaining accurate financial records. An accounting virtual assistant covers a broader scope — bookkeeping plus invoice management, accounts payable and receivable, payroll coordination, monthly financial reporting, and tax preparation support. At 7VAS, our accounting VAs handle both functions, giving you a single point of contact for the full range of financial administrative tasks rather than managing separate specialists.

No — and that is by design. An accounting virtual assistant handles the financial administration and record-keeping that your accountant or CPA would otherwise spend billable hours on. Your CPA handles tax strategy, compliance filings, and high-level advisory work. Your accounting VA keeps the books clean, reconciled, and up to date so that when your CPA needs information, it is already organised and ready. Hiring an accounting VA reduces your annual CPA bill — because the prep work is already done when your accountant opens the file.

Many of our accounting VAs are Philippines-based financial professionals — highly trained, English-proficient specialists with hands-on experience in US, UK, and Australian accounting practices, tax frameworks, and financial management workflows. Our team is QuickBooks ProAdvisor-trained and Xero-certified, and is proficient in FreshBooks, Sage, Wave, and NetSuite. All VAs are verified for familiarity with US GAAP standards, UK FRS, and AU AASB financial reporting frameworks before assignment to clients in those markets. US- and UK-based accounting VAs are also available for clients requiring specific time zone alignment or local regulatory expertise.

Protecting your financial data is a core part of how we operate. Every 7VAS accounting VA works under a formal NDA, and client financial data is accessed only within the scope of agreed tasks. Before your VA begins any financial work, we complete a structured onboarding that establishes your specific data handling requirements, software access controls, and reporting protocols. Role-based access controls are implemented before any data is touched. If your business has specific compliance requirements — SOC 2 alignment, GDPR considerations, or Australian Privacy Act obligations — we accommodate these in full.