Real Estate Virtual Assistant Services — Close More Deals, Handle Less Admin

A real estate virtual assistant handles the full range of administrative, operational, and marketing tasks that keep your business running — including MLS listing management, lead follow-up, CRM pipeline management, transaction coordination, appointment scheduling, cold calling, skip tracing, and marketing support, all without the cost of a full-time hire.

Core services include MLS listing uploads and updates, lead qualification and CRM pipeline management, appointment scheduling and calendar coordination, transaction coordination from contract to close, cold calling and outbound prospecting, skip tracing and data research, marketing support including flyer design and social media, and email inbox and back-office administrative management. Our VAs are proficient across platforms including Follow Up Boss, KVCore, and Dotloop.

Hiring a real estate VA through 7VAS takes 48–72 hours from consultation to onboarding. Request a free consultation through our website, share your tools, tasks, and workflow preferences, and we match you with a vetted specialist — fully onboarded and aligned with your platforms and processes before they begin.

Every VA on our team is pre-vetted for operational accuracy, software proficiency, and real estate industry knowledge. During onboarding, we align your VA with your communication preferences, platform access, and specific workflow requirements — whether you use Follow Up Boss, KVCore, Dotloop, or another system.

Real estate VA plans at 7VAS start from $20/hour on a flexible Pay As You Go basis, with dedicated plans from $1,099/month (part-time, 80 hours) and $1,599/month (full-time, 160 hours) — saving most businesses 60–70% compared to hiring a full-time assistant, with no payroll tax, benefits, or office overhead.

All dedicated plans include a VA assigned exclusively to your business, a dedicated accounts manager, and direct communication via your preferred channel. The Pay As You Go option is ideal for agents who need support during busy listing seasons, transaction peaks, or outbound prospecting campaigns.

Yes — 7VAS real estate VAs are experienced in brokerage and investment workflows, including multi-agent CRM management, MLS listing updates across large portfolios, transaction coordination, cold calling, lead qualification, and back-office administration that scales during peak periods without requiring permanent hires.

We support solo agents, regional brokerages, and large multi-agent teams. During high-volume periods — listing season, acquisition campaigns, and end-of-quarter reporting — a dedicated VA absorbs the workload without the overhead of a permanent hire.

Many of our real estate VAs are Philippines-based specialists — English-proficient professionals with direct experience in US real estate operations, MLS platforms, CRM management, and transaction workflows across Follow Up Boss, KVCore, Dotloop, DocuSign, and SkySlope.

We also offer US- and UK-based real estate VAs for clients who require specific time zone alignment or local market knowledge. All VAs — regardless of location — are vetted for real estate industry knowledge, platform proficiency, and operational accuracy before being matched with clients.

7VAS real estate VAs are trained across all major CRM, MLS, and transaction management platforms — including Follow Up Boss, KVCore, HubSpot, LionDesk, MATRIX, Zillow Premier Agent, Dotloop, DocuSign, and SkySlope — covering the full stack from lead management to closing coordination.

Additional proficiencies include Zoho CRM, Salesforce, Flexmls, Paragon, Realtor.com, zipForm, outbound prospecting dialers, Canva, Mailchimp, and social media platforms for marketing support.

Yes — every 7VAS real estate VA works under a formal confidentiality agreement, with client data accessed only within the scope of agreed tasks and never stored externally or shared with third parties. Data handling procedures are built into onboarding before any work begins.

For brokerages managing multiple client files, we establish client-level confidentiality procedures as part of the onboarding workflow. If your business has specific compliance requirements — including NDA arrangements or role-based access controls — we accommodate these before your VA touches any data.

A real estate VA covers a broader scope than a transaction coordinator — handling listing management, lead follow-up, CRM updates, appointment scheduling, and marketing support in addition to the contract-to-close process. At 7VAS, one VA handles both functions, giving you a single point of contact across all operational tasks.

A transaction coordinator focuses specifically on managing the closing process — tracking deadlines, coordinating with title companies and lenders, and organising documentation. A real estate VA includes this and extends across the full operational scope of your business.

No — a real estate VA supports your licensed team operationally, not professionally. They handle listings, lead nurturing, pipeline management, and paperwork so your agents spend their time on client relationships, negotiations, and closings rather than administrative tasks.

Think of it as operational infrastructure beneath your existing business structure. Your agents handle the licensed work. Your VA keeps everything organised, current, and moving — and many clients find that this directly increases the number of deals their agents can manage simultaneously.