Healthcare Virtual Assistant Services, From $899/Month

Start with a discovery call covering your practice type, specialty, patient volume, EHR/EMR platforms, tasks and compliance needs such as BAA requirements. We select a VA whose experience and platform skills match, and you communicate directly by email, phone, Zoom, WhatsApp or any secure channel you prefer.

Structured onboarding completes within 48–72 hours, aligning your VA with your workflows and platform access before any patient-related work. No lock-in contracts, and if your VA isn’t the right fit, we replace them at no extra cost.

The Part-Time Plan is $899/month (4 hours/day, 80 hours/month); the Full-Time Plan is $1,499/month (8 hours/day, 160 hours/month). Dedicated plans include a VA assigned exclusively to your practice, a dedicated accounts manager and direct communication on your preferred channel.

Compared with an in-house medical receptionist or administrative coordinator, most practices save 60–70% on staffing costs, with no payroll taxes, benefits or office space.

Our healthcare VAs are trained in HIPAA requirements. Every healthcare VA completes structured HIPAA training before client work, covering patient privacy rules, data security, minimum necessary access and breach notification procedures.

Yes, and it is non-negotiable. Before your VA touches any patient data, accesses your EHR or starts work involving patient information, a formal BAA is executed between 7VAS and your practice.

If your legal or compliance team has specific BAA requirements or a preferred template, we accommodate them before onboarding begins.

Epic, Athenahealth, eClinicalWorks, Kareo, DrChrono, Practice Fusion, NextGen, Allscripts and AdvancedMD; Dentrix, Eaglesoft, Curve Dental and Dolphin for dental; SimplePractice, TherapyNotes and TheraNest for mental health; ChiroTouch and Jane App for allied health; and Doximity, Zocdoc, Mindbody and Healthie for telehealth and scheduling.

If your platform isn’t listed, we confirm VA proficiency or arrange platform training before your VA begins.

Yes. Your VA verifies coverage and eligibility before visits, checks copays and prior authorization requirements, and supports billing and claims follow-up, reducing the revenue cycle delays that build up when this work is left to clinical staff.

Primary care and family medicine, dental and orthodontics, mental health and psychiatry, chiropractic and sports medicine, physical and occupational therapy, telehealth, pediatrics and OB/GYN, cardiology and internal medicine, optometry and ophthalmology, dermatology and aesthetics, and urgent care and multi-provider groups.

If your specialty isn’t listed, we assess fit on your free discovery call before any commitment.

Yes, it’s one of the most delegated and highest-impact tasks. Your VA books new patients across single and multi-provider calendars, manages rescheduling and cancellations with same-day backfill, sends reminders by phone, email or SMS, manages waitlists, coordinates referrals and follow-ups, and keeps your EHR up to date in real time.

Typically within 48–72 hours of your initial consultation. Onboarding ensures your VA is HIPAA-trained, platform-proficient and workflow-ready before handling any patient-related tasks, with no lengthy recruitment and no lock-in contracts.

7VAS is headquartered in Chennai, India, with a support centre in Cebu, Philippines. Our healthcare VAs are English-proficient medical administrative professionals with strong knowledge of US healthcare practices, medical terminology and documentation standards.