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Scheduling · Insurance · Records · Follow-up · Reminders
Medical Virtual Assistant Services. Admin handled, care first.
Scheduling, billing questions and EHR data entry take hours away from patient care every week. Your dedicated medical VA takes over the administrative load, working under your practice’s direction. Administrative support only, never clinical.
Your VA works through requests and logs each one as done.
What your medical virtual assistant handles
Your VA handles the administrative work around patient care, under your direction.
Your VA manages scheduling requests, reschedules and cancellations, and coordinates multi-provider calendars.
Your VA answers routine administrative enquiries, sends post-appointment follow-up messages and reminders, and helps patients find their way around the portal.
Your VA verifies patient eligibility before appointments, prepares claims and follows up on unpaid or denied ones.
Your VA submits and tracks prior authorization requests, follows up with insurers and keeps your team updated on status.
Your VA enters data and keeps records current in platforms such as Epic, Cerner, Athenahealth, Kareo and DrChrono, under your direction.
Your VA organizes dictation output into your note formats and flags gaps for your clinicians to resolve before notes are finalized.
Why businesses choose 7VAS
One dedicated VA who learns your practice, with backup and review included.
Your VA takes scheduling, billing support and data entry so staff can focus on patients.
Not a shared pool: one consistent VA who learns your practice and providers.
A secondary VA already knows your account and steps in when needed.
Work is reviewed before it reaches you, and every task is tracked in ClickUp.
Part-time, full-time or project-based support as patient volume shifts, with no agency fees.
Billed monthly on a recurring basis with no recruitment or placement fees.
If the fit is not right, we replace your VA within 48 hours at no cost.
Hire a medical virtual assistant in 48–72 hours
Four steps. No recruitment fees.We learn your practice type, patient volume and workflow needs.
You get a VA with administrative experience, from EHR navigation to scheduling and billing support.
Work with your VA and account manager by phone, email and WhatsApp.
Your VA is briefed on your workflows, protocols and communication standards.
Medical virtual assistant plans and pricing
Every plan includes a dedicated VA, a dedicated account manager and direct contact by phone, email and WhatsApp.
- Dedicated VA and account manager
- No placement or recruitment fees
- Billed monthly on a recurring basis, no long-term contract
- QC review on every task, plus a backup VA
- Free replacement within 48 hours
How much could you save?
Compare a full-time 7VAS medical virtual assistant with the usual full-time alternatives.
Typical starting monthly costs. In-house hiring can also add $500–$5,000 in recruitment fees; 7VAS charges none.
Security and confidentiality
Patient information is handled under strict confidentiality, and access is limited to what the work needs.
Every VA signs an NDA before any access to your systems.
Access to systems and files is limited to authorized team members.
Data is accessed only when a task requires it.
Documents and credentials are stored securely and shared only through approved channels.
We use encrypted communication tools for emails, files and messages.
We review and update our security practices regularly.
Free discovery call
Give your team its time back. Talk to us.
Book a discovery call and tell us where admin is slowing your practice down. We will match you with a medical VA.
- No recruitment or placement fees
- Signed NDA before any access
- Free 48-hour replacement guarantee