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Gmail · Outlook · Microsoft 365 · Google Workspace
Email Management Virtual Assistant. Inbox zero before your first coffee.
A dedicated email management virtual assistant sorts, prioritizes and answers your email in Gmail, Outlook, Microsoft 365 or Google Workspace. Urgent messages are flagged, routine replies go out in your voice, and the clutter is gone, so nothing important slips through the cracks.
Example inbox. Watch your VA triage the morning’s email and write your briefing.
What your email VA handles
Your VA works inside your own inbox from day one, in your voice and to your standards, across every core email task.
Labels and folders for clients, suppliers and projects, backlogs cleared, and archives you can search in seconds.
Spam, phishing and bulk mail filtered out with rules in Gmail or Outlook, and tools like SaneBox where needed.
Every message reviewed daily, VIPs flagged, and a short priority summary waiting for you each morning.
Unwanted lists cleared and only the newsletters you value kept, with regular audits so clutter never returns.
Routine replies written in your voice from templates, sent within agreed times, and only real decisions escalated to you.
Meeting requests and confirmations coordinated with your calendar, and emails timed for each recipient’s working hours.
Why businesses choose 7VAS
Clear SLAs, one consistent VA, and a replacement guarantee if the fit isn’t right.
Daily triage finished before 9 AM your time, priority replies drafted within 2 hours, and follow-ups sent on schedule.
Every email VA is proficient in Gmail, Outlook, Microsoft 365, Google Workspace, SaneBox and Clean Email.
The same assistant every day, with a manager reviewing quality weekly.
A single point of contact who understands your inbox operations inside out.
Custom labels, triage rules and templates built around your business and writing style.
Daily summaries, weekly reports and real-time alerts on anything urgent.
If your VA isn’t the right fit, we replace them within 48 hours at no extra cost.
Hire an email VA in 48–72 hours
Four steps. No recruitment fees.We learn your platforms, inbox volume and what “urgent” means to you.
Within 48–72 hours, we match an email VA experienced in your platform.
Meet your VA directly by email, WhatsApp or phone.
Your VA sets up in Gmail or Outlook and agrees your triage rules.
Email VA plans and pricing
Every plan includes a dedicated VA, a dedicated account manager and direct contact by phone, email and WhatsApp.
- Dedicated VA and account manager
- No placement or recruitment fees
- Billed monthly on a recurring basis, no long-term contract
- Daily triage before 9 AM your time
- Free replacement within 48 hours
How much could you save?
Compare a full-time 7VAS email VA with the usual full-time alternatives.
Typical starting monthly costs. In-house hiring can also add $500–$5,000 in recruitment fees; 7VAS charges none.
Security and confidentiality
Your inbox, contacts and account access are protected with strict, simple controls.
Clear policies and controls keep your inbox and information private.
Your data is accessed only when needed, by trained professionals.
Only the people supporting you can see your systems and files.
Access is granted through approved channels and documents are stored securely.
Encrypted tools protect your emails, files and messages.
We review and update our security practices regularly to keep them current.
A trained professional who manages your business inbox remotely: organizing folders and labels, filtering spam, prioritizing messages, drafting replies, scheduling and handling unsubscribes, so you reach inbox zero and stay there.
Request a consultation. We discuss your email platforms, volume and preferences, then match you with a vetted email VA who can start within 48–72 hours.
Plans are billed on a recurring monthly basis: Part Time is $699 a month for 80 hours, and Full Time is $999 a month for 160 hours, with no recruitment fees and no long-term contract. We’ll recommend a plan based on your email volume and number of inboxes.
Yes. Your VA can manage inboxes for multiple executives, team members or departments, with rules and folders tailored to each person.
Triage and prioritization, labels and folders, spam and phishing filtering, replies drafted in your voice, follow-up tracking, scheduling across time zones, newsletter and subscription management, archiving and retrieval, and CRM email updates.
Gmail, Outlook, Microsoft 365, Google Workspace, Apple Mail, Yahoo Mail, Zoho Mail and Fastmail, plus SaneBox, Superhuman, Clean Email, Front, Help Scout, HubSpot and common CRM integrations. If yours isn’t listed, we confirm compatibility on the discovery call.
Many of our email VAs work from our Cebu City office in the Philippines. They’re trained in professional business writing, with strong English and experience supporting US and international businesses.
Free discovery call
Inbox zero, every morning.
Tell us about your inboxes and how you like to work. We’ll match an email-trained VA and have them running your Gmail or Outlook within 48–72 hours.
- No recruitment or placement fees
- Signed NDA before any access
- Free 48-hour replacement guarantee