Stop doing everything yourself. Hire a VA today.
Physicians spend too much of their day on administrative work that never needed to be theirs. Our team manages patient scheduling, insurance verification, and EMR data entry across your entire front desk.
Trained in Epic, Athenahealth, eClinicalWorks, Kareo, and AdvancedMD, your dedicated medical receptionist is matched to the systems you already use. A BAA is signed before any system access, and you're operational in just 3–5 business days.
Every missed call is a missed patient. Every scheduling error is a front-desk liability. 7VAS virtual medical receptionists manage your entire front desk operation — appointment scheduling, insurance verification, prior authorisation, EMR data entry, and patient communication — with HIPAA compliance built in from day one. Dedicated specialists trained on your systems, operational in 3–5 business days.
Your dedicated receptionist manages new bookings, reschedules, cancellations, and waitlist coordination across phone, email, and patient portal — integrated directly with your scheduling system to prevent double-bookings and help reduce no-shows.
Every inbound patient enquiry answered promptly — services, appointment preparation, referral status, provider availability. Patients get accurate information without it consuming your clinical staff's time. All communication handled under HIPAA-compliant protocols.
Benefits checked and coverage confirmed before every appointment — reducing claim denials, billing delays, and unexpected cost conversations at the desk. Your receptionist verifies eligibility across all major US payers and documents results directly in your EMR.
Appointment reminders sent via phone, SMS, and email — reducing no-show rates and keeping your schedule full. Prescription refill alerts and follow-up notifications managed proactively, without adding to your clinical team's workload.
Phone, email, SMS, live chat, and patient portal — all inbound and outbound patient communication managed from a single point of contact. No missed messages, no channel gaps, no patients falling through the cracks between systems.
Bilingual receptionists available for practices serving non-English-speaking patient populations — including Spanish, Hindi, and other languages matched to your patient demographics. Language requirements confirmed during onboarding, specialist assigned accordingly.
Patient records updated and filed directly into your EHR — Epic, Athenahealth, eClinicalWorks, Practice Fusion, Kareo, and AdvancedMD supported. All access is role-restricted and audit-logged. Zero manual re-entry work left for your in-house team.
Telehealth appointments scheduled, confirmed, and supported end-to-end. Patients receive platform access instructions and pre-visit preparation guidance. Integrates with Zoom Health, Doxy.me, and your existing telehealth system — no technical setup required .
From consultation to onboarding, we simplify every stage of the hiring journey. Find a Healthcare Virtual Assistant who can help improve efficiency, productivity, and patient satisfaction.
We understand practice type, patient volume, and compliance needs to recommend the right medical VA.
We assign a VA with admin experience — from EHR navigation to appointment coordination and billing.
Coordinate directly with your VA through secure channels to manage tasks without disrupting patient care.
Your VA is briefed on compliance protocols, practice workflows, and communication standards.
Security that anticipates threats. All client information is protected through systems that predict vulnerabilities, policies that address emerging risks.
Your data is managed with forward-looking protocols that anticipate security needs and prevent issues before they occur. Trust is built on security.
Client systems and files are protected by access controls that anticipate unauthorized attempts and prevent breaches proactively.
All documents, credentials, and business information are stored with security systems that predict threats and shared through channels with preventive safeguards.
We use communication tools with forward-looking security that anticipates new attack vectors and implements defenses ahead of emerging threats.
We review and update our security practices regularly so the controls above stay current.
Hiring the right virtual assistant can significantly impact your business costs, efficiency, and scalability. Below is a clear comparison between 7 Virtual Assistant Services, traditional in-house staff, and US-based and UK-based virtual assistants – so you can make an informed decision.
Scope of service: 7VAS virtual assistants provide administrative and operational support only. They do not provide medical advice, do not make clinical or professional judgements, and are not licensed clinicians or practitioners in any regulated field. Work is performed under the direction of the client.