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Invoices · Matching · Approvals · Payments · Vendors
Accounts Payable Virtual Assistant. Nothing falls through the cracks.
Late payments, duplicate invoices and missed approvals add up fast. Your accounts payable VA handles invoice matching, approval workflows and payment scheduling inside your own AP tools, and flags discrepancies early.
Each invoice is logged, matched to its purchase order and sent for your approval before any payment batch is prepared.
What your accounts payable VA handles
The core AP functions, handled in your accounting or AP software, with payments prepared for your approval.
Invoices are tracked centrally, matched to purchase orders, checked for discrepancies and duplicates, then posted by vendor, department or cost center.
Outgoing transactions are categorized by cost center and reconciled to bank and card statements, with receipts and documentation kept.
Payment batches are prepared and sent for your approval before anything is processed. Remittance advice goes to vendors afterward.
Routine vendor questions, payment status queries and invoice disputes are handled, with every communication recorded.
AP ledgers are reconciled to bank statements and vendor statements, and AP aging reports are prepared.
Your VA maintains the vendor master list, tracks payment terms and contract renewal dates, and collects vendor documentation such as W-9s.
Why businesses choose 7VAS
A dedicated VA who works in your AP tools, with controls built into each step.
PO matching and duplicate checks help catch duplicate invoices, mis-coded entries and missed deadlines.
One accounts payable VA who learns your vendors, approvals and tools.
A trained backup VA keeps payables moving if your VA is away.
Work is reviewed by quality control before delivery.
Every task is tracked in ClickUp so you can see invoices processed and what is pending.
If the fit is not right, we replace your VA free within 48 hours.
Billed monthly with no long-term contract and no recruitment or placement fees.
Hire a accounts payable VA in 48–72 hours
Four steps. No recruitment fees.We learn your accounting tools, transaction volume and reporting needs.
We match you with a VA experienced in bookkeeping, invoicing and financial administration.
Work with your VA through secure channels for smooth updates.
Your VA settles into your systems and processes and starts on your payables.
Accounts payable VA plans and pricing
Every plan includes a dedicated VA, a dedicated account manager and direct contact by phone, email and WhatsApp.
- Dedicated VA and account manager
- No placement or recruitment fees
- Billed monthly on a recurring basis, no long-term contract
- QC review on every task, plus a backup VA
- Free replacement within 48 hours
How much could you save?
Compare a full-time 7VAS accounts payable VA with the usual full-time alternatives.
Typical starting monthly costs. In-house hiring can also add $500–$5,000 in recruitment fees; 7VAS charges none.
Security and confidentiality
Access is permission-based and set up before your VA touches an invoice.
Every VA signs an NDA before accessing any of your systems.
Communication runs through encrypted protocols.
Your VA gets only the access the work requires.
Payment batches go to you for approval before anything is processed.
Records of invoices, payments and vendor communication are kept.
A dedicated account manager is your point of contact.
Free discovery call
Get payables under control. Book a free call
Tell us about your AP tools and invoice volume. We will match you with a dedicated accounts payable VA.
- No recruitment or placement fees
- Signed NDA before any access
- Free 48-hour replacement guarantee