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Accounting Virtual Assistant

At 7 Virtual Assistant Services, our Accounting Virtual Assistants handle bookkeeping, invoicing, expense tracking, payroll support, and financial reports with accuracy and confidentiality keeping your finances organized while you focus on growing your business.

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Who Our Services Are For

Small Business Owners

Entrepreneurs who need help managing bookkeeping, expenses, invoicing, and financial reports while focusing on growth.

Startups & Growing Companies

Early-stage teams that require organized financial tracking, payroll support, and investor-ready reports without hiring full-time staff.

E-commerce Store Owners

Online businesses needing assistance with sales reconciliation, payment gateway tracking, inventory accounting, and tax summaries.

Real Estate Agents & Brokers

Professionals who need help managing commissions, transaction records, expense tracking, and financial reporting.

Freelancers & Consultants

Independent professionals who want support with invoicing clients, tracking expenses, preparing financial summaries, and staying tax-ready year-round.

Accounting & CPA Firms

Firms looking to outsource bookkeeping, data entry, reconciliations, and back-office accounting tasks to reduce workload and improve efficiency.

WHAT DOES AN ACCOUNTING VIRTUAL ASSISTANT DO

An Accounting Virtual Assistant supports your business with bookkeeping, financial tracking, and record maintenance to ensure smooth operations.

Bookkeeping

 Recording transactions, reconciling accounts, and maintaining organized financial records.

Invoice & Billing Management

 Preparing invoices, tracking payments, and following up on outstanding balances.

Expense Tracking

Monitoring business expenses and categorizing transactions accurately.

Payroll Support

Assisting with payroll coordination and maintaining employee payment records.

Financial Reporting

 Preparing monthly reports, profit and loss statements, and summary insights.

Tax Preparation Support

Organizing financial documents and assisting with tax ready record maintenance.

Accounts Receivable Management

 Tracking incoming payments and maintaining updated customer account records.

Data Entry & Financial Updates

Entering financial data into accounting software accurately and efficiently.

Simplify your finances with expert accounting support

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Specialized Accounting Virtual Assistant Services

We provide specialized accounting support tailored to different financial functions.

Bookkeeping Virtual Assistant

Managing day to day bookkeeping, reconciliations, and financial documentation.

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Virtual Financial Assistant

 Supporting budgeting, forecasting, reporting, and overall financial organization.

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Accounts Payable Virtual Assistant

Managing vendor invoices, processing payments, and maintaining accurate payable records.

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Benefits of Hiring 7 Virtual Assistant Services

Consistent Financial Organization

Maintain accurate bookkeeping, timely data entry, and organized financial records with regular updates.

Reclaim your valuable time

Free up 15-20 hours weekly to focus on strategic financial planning and high-value client advisory services.

Data-Driven Financial Insights

Comprehensive financial reports with actionable insights that improve cash flow and business profitability.

Cost-effective solutions

Save up to 70% on accounting staff costs with flexible packages tailored to your firm or business needs.

Expert Multi-System Management

Specialized proficiency in QuickBooks, Xero, FreshBooks, Sage, and all major accounting software platforms.

Professional Financial Processing

Accurate accounts payable/receivable, payroll processing, invoice management, reconciliation services guaranteed.

How Our Virtual Assistant Services Works?

With just 3 steps, you’ll find that our virtual assistant hiring process has been created to find a virtual assistant to take on all of the duties related to daily task delegation.

1.

Discovery Call

Share your business needs, goals, workflows, and expectations clearly.

2.

Assigning VA

We select and assign a VA aligned with your requirements and industry.

3.

Direct Contact

Communicate directly via email, calls, WhatsApp, and other channels.

4.

Onboarding & Kickoff

Guided onboarding to align tasks, processes, and ensure a strong start.

OUR SERVICES

Why Choose Us?

Proven Accounting Expertise

Specialized team trained in QuickBooks, Xero, accounting principles, tax regulations, and best practices for financial management.

Tailored Strategy for Your Finances

Customized bookkeeping and financial reporting tactics that accurately represent your business transactions and support compliance goals.

Complete Transparency

Regular updates, detailed financial reports, and real-time accounting dashboards keep you informed of all transactions and account balances.

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Dedicated Account Manager

Your personal point of contact who understands accounting operations inside-out, ensuring seamless communication and consistent financial record-keeping.

Fast Turnaround & Reliable Delivery

Consistent deadline adherence with efficient workflows ensures timely reconciliations, invoice processing, and financial reporting without delays.

Professional Financial Record Management Cuts Errors by 68%
A growing e-commerce business struggled with financial record-keeping, spending 18 hours weekly on manual bookkeeping with frequent errors affecting tax preparation and cash flow visibility. Virtual assistant services specializing in bookkeeping managed daily transaction recording, expense categorization, bank reconciliation, and financial reporting. Within 60 days, bookkeeping errors dropped by 68%, providing accurate real-time financial insights. Monthly financial close time decreased from 8 days to 2 days. The business owner reclaimed 18 hours weekly for strategic growth activities, while improved cash flow visibility helped identify $23,000 in cost-saving opportunities quarterly.
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Strategic Financial Management Improves Profit Margins by 34%
A consulting firm lacked clear financial oversight and owner spent 12+ hours monthly on financial analysis without actionable insights. Virtual assistant services specializing in financial management handled budgeting, financial forecasting, cash flow analysis, expense optimization, and monthly performance reports. Within 90 days, the firm gained real-time visibility into profitability by project and client. Strategic expense management identified $38,000 in annual cost reductions. Monthly financial reporting time reduced from 12 hours to 3 hours.
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A manufacturing company struggled with vendor payment processing, frequently missing deadlines and incurring late fees averaging $1,500 monthly. Manual invoice processing took 15+ hours weekly. Virtual assistant services specializing in accounts payable managed invoice processing, payment scheduling, vendor communication, and expense tracking. Within 60 days, late payment fees dropped to zero, saving $18,000 annually.
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Organized AP Process Recovers Duplicate Payments and Improves Efficiency by 58%
A retail business with multiple vendors processed over 300 invoices monthly but lacked a systematic tracking method and The finance team spent 20+ hours weekly managing invoices manually. Virtual assistant services specializing in accounts payable implemented organized invoice tracking, vendor management, payment scheduling, and reconciliation processes. Within 75 days, the audit identified and recovered significant duplicate payments made over the previous year. Processing efficiency improved by 58%, reducing weekly workload from 20 to 8.5 hours. The business now consistently captures early payment discounts while maintaining accurate vendor records and improved cash flow visibility.
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Systematic Bookkeeping Accelerates Month-End Close by 75%
A marketing agency with 15 employees struggled with disorganized financial records, taking 10-12 days to close monthly books and prepare reports for management review. Inconsistent categorization led to inaccurate expense tracking and delayed tax filing. Virtual assistant services specializing in bookkeeping established daily transaction recording, standardized expense categorization, monthly reconciliation, and financial statement preparation. Within 90 days, month-end close time dropped by 75%, from 10-12 days to just 3 days.
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Frequently Asked Questions

An accounting virtual assistant provides end-to-end financial administrative support for businesses of all sizes — from daily bookkeeping and transaction recording to month-end reporting and tax preparation readiness. Core services include daily bookkeeping and general ledger maintenance, invoice preparation and billing management, expense tracking and categorisation, payroll coordination, bank reconciliation, accounts receivable and accounts payable management, monthly financial reporting (P&L statements, cash flow summaries, balance sheets), tax preparation support and document organisation, and data entry into QuickBooks, Xero, FreshBooks, and Sage. Your VA handles the complete financial administration workflow so your CPA can focus on strategy and compliance.
Our accounting VA plans start from $15/hour on a flexible Pay As You Go basis — ideal for businesses needing support during busy periods like tax season or end-of-quarter closes. Dedicated plans start from $899/month for part-time support (80 hours/month) and $1,499/month for full-time coverage (160 hours/month). All dedicated plans include a VA assigned exclusively to your business, a dedicated accounts manager, and direct communication via your preferred channel. Compared to hiring a full-time bookkeeper in the US — which costs $45,000–$58,000 annually before overhead — our remote VA model saves businesses 60–70% on staffing costs with no payroll tax, no benefits, and no software licence fees.
Request a free consultation through our website and we will discuss your specific requirements — including the accounting software you use, the tasks you need to delegate, your business size, and any compliance considerations such as tax deadlines or payroll cycles. Once your needs are clear, we match you with the right certified specialist and complete a structured onboarding within 48–72 hours — aligning your VA with your chart of accounts, reporting templates, and communication preferences before they handle any financial data.
Yes — supporting CPA firms and professional accounting practices is one of our core specialisations. Our accounting VAs are experienced in multi-client QuickBooks and Xero environments, client bookkeeping across multiple files, data entry and reconciliation, accounts payable and receivable management, and financial statement preparation under CPA review protocols. During peak periods — tax season, end-of-year close, and quarterly reporting cycles — a dedicated accounting VA absorbs volume spikes without requiring permanent hires. All work is delivered for CPA review and sign-off before client distribution.
A virtual bookkeeper typically focuses on day-to-day transaction recording, bank reconciliation, and maintaining accurate financial records. An accounting virtual assistant covers a broader scope — bookkeeping plus invoice management, accounts payable and receivable, payroll coordination, monthly financial reporting, and tax preparation support. At 7VAS, our accounting VAs handle both functions, giving you a single point of contact for the full range of financial administrative tasks rather than managing separate specialists.
No — and that is by design. An accounting virtual assistant handles the financial administration and record-keeping that your accountant or CPA would otherwise spend billable hours on. Your CPA handles tax strategy, compliance filings, and high-level advisory work. Your accounting VA keeps the books clean, reconciled, and up to date so that when your CPA needs information, it is already organised and ready. Hiring an accounting VA reduces your annual CPA bill — because the prep work is already done when your accountant opens the file.
Many of our accounting VAs are Philippines-based financial professionals — highly trained, English-proficient specialists with hands-on experience in US, UK, and Australian accounting practices, tax frameworks, and financial management workflows. Our team is QuickBooks ProAdvisor-trained and Xero-certified, and is proficient in FreshBooks, Sage, Wave, and NetSuite. All VAs are verified for familiarity with US GAAP standards, UK FRS, and AU AASB financial reporting frameworks before assignment to clients in those markets. US- and UK-based accounting VAs are also available for clients requiring specific time zone alignment or local regulatory expertise.
Protecting your financial data is a core part of how we operate. Every 7VAS accounting VA works under a formal NDA, and client financial data is accessed only within the scope of agreed tasks. Before your VA begins any financial work, we complete a structured onboarding that establishes your specific data handling requirements, software access controls, and reporting protocols. Role-based access controls are implemented before any data is touched. If your business has specific compliance requirements — SOC 2 alignment, GDPR considerations, or Australian Privacy Act obligations — we accommodate these in full.
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