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Accounting Virtual Assistant Services for Small Businesses — QuickBooks-Certified, Matched in 72 Hours

Running behind on bookkeeping? 7VAS connects small businesses, ecommerce sellers, and CPA firms with a dedicated, QuickBooks-certified accounting virtual assistant — matched, onboarded, and working on your books within 72 hours. Clean, reconciled financials every month. No long-term contracts. No setup fees. Trusted by businesses across the US, UK, UAE, and Australia.

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Who We Work With

Our accounting virtual assistant services are built for business owners, growing teams, and professional firms who need reliable, expert financial support without the overhead of a full-time hire.

Small Business Owners

Most small business owners run their books reactively — reconciling last month when next month's invoices are already stacking up. A 7VAS accounting virtual assistant integrates directly into your QuickBooks or Xero environment from day one, handling daily transaction recording, invoice management, and monthly P&L delivery — so your financials are always current, and your CPA receives clean records at year-end rather than an inbox of unsorted receipts.

Startups & Growing Teams

Early-stage startups and scaling businesses need organised financial tracking, payroll coordination, and investor-ready financial reports — without committing to a full-time accounting hire before revenue justifies it. Your virtual accounting assistant scales alongside your headcount and transaction volume, ensuring your financial infrastructure keeps pace with your growth.

Ecommerce Businesses

Online store owners and ecommerce sellers need support with sales reconciliation, payment gateway tracking across Shopify, Amazon, Stripe, and PayPal, inventory accounting, and tax-ready financial summaries. Your ecommerce bookkeeping VA reconciles every channel, matches settlement reports against bank deposits, and keeps your numbers clean and audit-ready across every reporting period.

Real Estate Agents & Brokers

Real estate professionals managing commission tracking, transaction records, property-related expense categorisation, and annual reporting need books that are audit-ready year-round — not just before tax season. Your accounting VA is experienced in real estate bookkeeping w

Freelancers & Consultants

Freelancers, independent consultants, and sole traders who want reliable support with client invoicing, expense tracking, financial summaries, and staying tax-ready throughout the year. A dedicated virtual bookkeeper handles the admin so you bill more productive hours and spend fewer on spreadsheets.

CPA Firms & Accounting Practices

CPA firms and accounting practices looking to outsource bookkeeping, data entry, reconciliations, and back-office accounting tasks during peak periods — without adding permanent headcount. Our accounting VAs are experienced in multi-client QuickBooks and Xero environments, follow your firm's existing workflows, and integrate smoothly into your team from day one.

What Your Accounting VA Handles — From Day One

When you bring on a 7VAS accounting virtual assistant, they slot directly into your existing tools and workflows — no onboarding lag, no software learning curve. From the first week, your VA delivers across every core financial function your business relies on .Your QuickBooks-certified or Xero-proficient VA manages daily transaction recording and bank reconciliation, keeping your general ledger clean and your month-end close on time — every month, without chasing.For businesses with payroll, we provide coordination support across Gusto, ADP, and Paychex — with pre-upload verification checks ensuring every pay run is accurate before it processes.

Bookkeeping & Reconciliation

Daily transaction recording, general ledger maintenance, monthly bank and credit card reconciliation across QuickBooks, Xero, or FreshBooks

Invoice & Billing Management

Preparing and sending client invoices, tracking payment status, following up on outstanding balances, maintaining accounts receivable records

Expense Tracking & Categorisation

Monitoring and categorising all business expenses to maximise tax deductions and deliver clean, organised records to your CPA at year-end

Payroll Support & Processing

Payroll coordination across Gusto, ADP, and Paychex — including pre-upload verification checks to ensure every pay run is accurate

Financial Reporting

Monthly P&L statements, balance sheets, cash flow summaries, and AR ageing reports — delivered by the 3rd of each month

Tax Preparation Support

Organising financial documents, reconciling accounts, and maintaining tax-ready records for US, UK, and Australian tax reporting cycles year-round

Accounts Payable Management

Managing vendor invoices, processing payments, and maintaining accurate payable records to keep supplier relationships current

Data Entry & Software Updates

Accurate data entry into QuickBooks, Xero, FreshBooks, Sage, or Wave — keeping your accounting software current so reports reflect reality

Simplify your finances with expert accounting support

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Specialized Accounting Virtual Assistant Services

We provide specialised accounting support tailored to different financial functions — each with a dedicated VA who specialises in that discipline.

Bookkeeping Virtual Assistant

Managing day-to-day bookkeeping, bank reconciliations, general ledger maintenance, and monthly financial documentation — keeping your records clean, current, and audit-ready across QuickBooks, Xero, and FreshBooks. Your bookkeeping VA delivers consistent, reliable financial records every month without exception

Learn about our bookkeeping virtual assistant services →

Virtual Financial Assistant

Supporting budgeting, cash flow forecasting, financial reporting, and overall financial organisation for growing businesses that need more than bookkeeping but are not yet ready for a full-time CFO. Your virtual financial assistant bridges the gap between data entry and strategic financial management.

Explore virtual financial assistant support →

Accounts Payable Virtual Assistant

Managing vendor invoices, processing payments on schedule, maintaining accurate payable records, and handling supplier communication — so your payables are always current, your supplier relationships stay healthy, and your cash flow is predictable.

See how our accounts payable VA works→

Benefits of Hiring 7 Virtual Assistant Services

Consistent Financial Organization

Maintain accurate bookkeeping, timely data entry, and organized financial records with regular updates.

Reclaim your valuable time

Free up 15-20 hours weekly to focus on strategic financial planning and high-value client advisory services.

Data-Driven Financial Insights

Comprehensive financial reports with actionable insights that improve cash flow and business profitability.

Cost-effective solutions

Save up to 70% on accounting staff costs with flexible packages tailored to your firm or business needs.

Expert Multi-System Management

Specialized proficiency in QuickBooks, Xero, FreshBooks, Sage, and all major accounting software platforms.

Professional Financial Processing

Accurate accounts payable/receivable, payroll processing, invoice management, reconciliation services guaranteed.

How It Works — Hiring an Accounting Virtual Assistant in 4 Steps

Our Accounting Virtual Assistant Services keep your finances organized and smooth. From bookkeeping to invoice management, your dedicated VA handles the numbers while you focus on your business.

1.

Discovery Call

We understand your accounting tools, transaction volume, and reporting needs to find a trained VA.

2.

Assigning VA

We match you with an Accounting VA experienced in bookkeeping, invoicing,and financial administration.

3.

Direct Contact

Collaborate directly with VA through secure channels for smooth financial updates and management.

4.

Onboarding & Kickoff

Your VA integrates into your systems and processes to ensure accurate records and accounting operations.

Why Choose us?

QuickBooks & Xero-Certified Accounting Expertise

Certified in QuickBooks, Xero, FreshBooks — your VA arrives trained and ready. No learning curve, no trial period.

Tailored Bookkeeping Strategy for Your Business

Custom chart of accounts, reporting cadence workflows built around your business model — not a one-size-fits-all template.

Fast Turnaround With Guaranteed Delivery Timelines

Defined SLAs on every task — reconciliations monthly, invoices weekly, reports by the 3rd. Deadlines aren't a feature we advertise.

No Lock-In Contracts

Get a dedicated accounting VA matched to your business in 72 hours.

Get Your Dedicated Accounting VA

Dedicated Accounts Manager on Every Plan

A dedicated VA lead assigned to your account. Fast responses and proactive communication. Seamless coordination across all tasks. Reliable support whenever you need it.

Complete Financial Transparency — Always

Regular reports with real-time updates. Clear visibility into completed work. Track hours, tasks, and performance easily. Make informed decisions with confidence.

Manufacturing Business Clears 4-Month Bookkeeping Backlog Before Tax Deadline
The client A family-owned precision parts manufacturing company in Ohio with 22 employees, running on QuickBooks Desktop, processing an average of 80–90 vendor invoices and 40–50 customer invoices per month. The challenge The business had been managing its books in-house — handled by the owner's spouse alongside other administrative duties. As the company grew from 8 to 22 employees over three years, transaction volume outpaced available time. By the time they engaged 7VAS, the books were four months behind, accounts payable had unrecorded invoices dating back to Q1, and the CPA had flagged reconciliation discrepancies that could not be traced. Payroll was being processed manually via spreadsheet before upload to ADP — a process that had resulted in two incorrect pay runs in the prior six months. Tax season was eight weeks away. The 7VAS solution A dedicated accounting VA with QuickBooks Desktop experience was assigned within 48 hours. The VA began a structured catch-up project — working backward through four months of bank statements, vendor invoices, and customer payments to rebuild a clean, reconciled general ledger. A payroll pre-upload verification workflow was simultaneously established, replacing the manual spreadsheet process. Once the backlog was cleared, the VA transitioned into ongoing monthly bookkeeping: daily transaction recording, weekly AP processing, monthly bank reconciliation, and a P&L and cash flow summary delivered by the 3rd of each month. Results Four months of unreconciled books brought current in 22 business days — ahead of the tax deadline.Zero payroll errors in the seven months following the new pre-upload verification process.Estimated $3,200 annual saving — the CPA now receives pre-reconciled records and spends time on tax strategy, not data cleanup.$899/month replaced a combination of owner time (12 hrs/month) and ad hoc CPA cleanup fees averaging $1,400/month. We did not realise how far behind we had fallen until someone sat down and counted. The VA had the books clean and the payroll process fixed before our CPA even had to see the mess." — Owner, precision manufacturing company, Ohio
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CPA Firm Cuts Overhead by 65% and Grows Client Capacity by 30%
The client A growing regional accounting firm managing over 50 active client files across QuickBooks Online and Xero. The firm employed four staff accountants and one managing CPA, billing clients for bookkeeping, tax preparation, and advisory services. The challenge The firm was losing an estimated 25 billable hours per week to manual data entry, transaction tagging, and monthly reconciliations across its client portfolio. During peak tax season, backlogs stretched client reporting timelines by up to three weeks. The managing CPA could not take on new business — every available hour was consumed by production work that should have been delegated. Hiring additional local junior staff had been costed at $52,000–$58,000 per year per hire, plus benefits and software licences. The firm had no physical space for additional headcount. The 7VAS solution Two dedicated accounting VAs — both proficient in Xero and Hubdoc — were onboarded within 48 hours. Client-specific confidentiality protocols, NDA agreements, and role-based access controls were established before any client data was accessed. The VAs took over daily transaction tagging, bank reconciliations, and payroll processing across all 50+ client files, delivering draft financials to the managing CPA for review and sign-off. Results Client capacity increased by 30% within 10 months — without a single additional local hire. / At $4,500/month for two dedicated VAs, the firm saved over $95,000 annually compared to the cost of two equivalent junior local hires (salary, benefits, and software licences included).
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Independent Accountant Scales from 28 to 45 Clients Without Hiring Local Staff
The client A sole-practitioner CPA based in Phoenix, Arizona, offering bookkeeping, tax preparation, and advisory services to small business clients across retail, hospitality, and professional services sectors. The challenge At 28 active clients, the practitioner was at capacity. Monthly bookkeeping across multiple QuickBooks Online files — transaction categorisation, bank reconciliation, financial statement preparation — was consuming approximately 60% of available working hours, leaving minimal time for higher-value tax advisory and client-facing work. Referrals were coming in consistently, but new clients had to be turned away. The going rate for a qualified local bookkeeper in Phoenix was $52,000–$58,000 per year plus benefits, and the practitioner had no physical office space for additional staff. The 7VAS solution Two dedicated accounting VAs were onboarded — both experienced in multi-client QuickBooks Online environments, US GAAP bookkeeping standards, and financial statement preparation. A client-specific onboarding protocol was established for each of the 28 existing files, including chart of accounts alignment, reporting templates, and data access controls under a signed NDA. The VAs took over all monthly bookkeeping across the full client portfolio: daily transaction tagging, bank and credit card reconciliation, accounts receivable ageing reports, and delivery of draft financial statements to the practitioner for review and sign-off before client distribution. Results Grew from 28 to 45 active clients within 10 months — a 61% increase — with no additional local headcount.Bookkeeping production time dropped from ~60% of working hours to under 20%, freeing time for advisory work and new service lines.Two-VA dedicated plan at $2,998/month versus estimated $9,500–$11,000/month for two equivalent local junior hires 100% client retention rate through the transition — clients noticed no change in output quality or turnaround time. My clients do not know the work is being done offshore and honestly, there is no reason they would. The quality is the same, the turnaround is faster, and I finally have time to actually advise my clients instead of just keeping their books." — CPA, sole practitioner, Phoenix AZ
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Frequently Asked Questions

An accounting virtual assistant provides end-to-end financial administrative support for businesses of all sizes — from daily bookkeeping and transaction recording to month-end reporting and tax preparation readiness. Core services include daily bookkeeping and general ledger maintenance, invoice preparation and billing management, expense tracking and categorisation, payroll coordination, bank reconciliation, accounts receivable and accounts payable management, monthly financial reporting (P&L statements, cash flow summaries, balance sheets), tax preparation support and document organisation, and data entry into QuickBooks, Xero, FreshBooks, and Sage. Your VA handles the complete financial administration workflow so your CPA can focus on strategy and compliance.

Our accounting VA plans start from $15/hour on a flexible Pay As You Go basis — ideal for businesses needing support during busy periods like tax season or end-of-quarter closes. Dedicated plans start from $899/month for part-time support (80 hours/month) and $1,499/month for full-time coverage (160 hours/month). All dedicated plans include a VA assigned exclusively to your business, a dedicated accounts manager, and direct communication via your preferred channel. Compared to hiring a full-time bookkeeper in the US — which costs $45,000–$58,000 annually before overhead — our remote VA model saves businesses 60–70% on staffing costs with no payroll tax, no benefits, and no software licence fees

Request a free consultation through our website and we will discuss your specific requirements — including the accounting software you use, the tasks you need to delegate, your business size, and any compliance considerations such as tax deadlines or payroll cycles. Once your needs are clear, we match you with the right certified specialist and complete a structured onboarding within 48–72 hours — aligning your VA with your chart of accounts, reporting templates, and communication preferences before they handle any financial data.

Yes — supporting CPA firms and professional accounting practices is one of our core specialisations. Our accounting VAs are experienced in multi-client QuickBooks and Xero environments, client bookkeeping across multiple files, data entry and reconciliation, accounts payable and receivable management, and financial statement preparation under CPA review protocols. During peak periods — tax season, end-of-year close, and quarterly reporting cycles — a dedicated accounting VA absorbs volume spikes without requiring permanent hires. All work is delivered for CPA review and sign-off before client distribution.

A virtual bookkeeper typically focuses on day-to-day transaction recording, bank reconciliation, and maintaining accurate financial records. An accounting virtual assistant covers a broader scope — bookkeeping plus invoice management, accounts payable and receivable, payroll coordination, monthly financial reporting, and tax preparation support. At 7VAS, our accounting VAs handle both functions, giving you a single point of contact for the full range of financial administrative tasks rather than managing separate specialists.

No — and that is by design. An accounting virtual assistant handles the financial administration and record-keeping that your accountant or CPA would otherwise spend billable hours on. Your CPA handles tax strategy, compliance filings, and high-level advisory work. Your accounting VA keeps the books clean, reconciled, and up to date so that when your CPA needs information, it is already organised and ready. Hiring an accounting VA reduces your annual CPA bill — because the prep work is already done when your accountant opens the file.

Many of our accounting VAs are Philippines-based financial professionals — highly trained, English-proficient specialists with hands-on experience in US, UK, and Australian accounting practices, tax frameworks, and financial management workflows. Our team is QuickBooks ProAdvisor-trained and Xero-certified, and is proficient in FreshBooks, Sage, Wave, and NetSuite. All VAs are verified for familiarity with US GAAP standards, UK FRS, and AU AASB financial reporting frameworks before assignment to clients in those markets. US- and UK-based accounting VAs are also available for clients requiring specific time zone alignment or local regulatory expertise.

Protecting your financial data is a core part of how we operate. Every 7VAS accounting VA works under a formal NDA, and client financial data is accessed only within the scope of agreed tasks. Before your VA begins any financial work, we complete a structured onboarding that establishes your specific data handling requirements, software access controls, and reporting protocols. Role-based access controls are implemented before any data is touched. If your business has specific compliance requirements — SOC 2 alignment, GDPR considerations, or Australian Privacy Act obligations — we accommodate these in full.