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Scheduling · Meetings · Time zones · Reminders · Focus time
Calendar Management Virtual Assistant. No clashes. No back-and-forth.
Missed meetings, double bookings and endless scheduling emails quietly drain your time. A dedicated calendar management virtual assistant runs your schedule inside Google Calendar, Outlook or Calendly, so you can focus on the decisions that move your business forward.
Example week. Switch between Before and After to see what your VA changes.
What your calendar VA handles
From the first booking to the follow-up note, your VA keeps your schedule accurate, efficient and up to date, inside the tools you already use.
Inbound and outbound bookings, reschedules and cancellations, each with a confirmation, using Calendly, Google Calendar or Outlook.
Attendee availability, invitations, agendas and video links handled, with follow-ups on non-responses, so every meeting starts on time.
Regular audits remove outdated entries, tidy recurring events and keep shared team calendars accurate.
Every meeting set in each attendee’s local time, with daylight-saving changes tracked and no 6 AM or 10 PM surprises.
Reminders before each appointment, attendance confirmed, and notes, next steps or reschedule options sent afterwards.
Deep-work blocks protected, similar meetings grouped, buffers kept between calls, and low-priority requests flagged before they land.
Why clients choose 7VAS
Vetted scheduling professionals, a dedicated account manager, and no long-term contract.
Every calendar VA is screened, trained and evaluated regularly for dependable, consistent scheduling.
One VA focused on your business, your priorities and your daily operations.
Simple monthly plans with no long-term contract, so you can scale as you grow.
Rigorous data protection keeps your calendar, contacts and meeting details confidential.
Start working with your VA within days, with a free replacement if the fit isn’t right.
We oversee performance and attendance, so no appointment falls through the cracks.
Add or reduce support any time based on workload, without renegotiating contracts.
Hire a calendar VA in 48–72 hours
Four steps. No recruitment fees.We learn how you work, your tools and your scheduling rules.
We assign a calendar VA suited to your role and industry.
Talk to your VA directly by email, phone, WhatsApp or Slack.
Guided onboarding aligns permissions, priorities and preferences, then your VA takes over.
Calendar VA plans and pricing
Every plan includes a dedicated VA, a dedicated account manager and direct contact by phone, email and WhatsApp.
- Dedicated VA and account manager
- No placement or recruitment fees
- Billed monthly on a recurring basis, no long-term contract
- Works in Google Calendar, Outlook, Calendly and more
- Free replacement within 48 hours
How much could you save?
Compare a full-time 7VAS calendar VA with the usual full-time alternatives.
Typical starting monthly costs. In-house hiring can also add $500–$5,000 in recruitment fees; 7VAS charges none.
Security and confidentiality
Your calendar, contacts and meeting details are handled with minimum-access, auditable controls.
Messages, files and calendar data travel over TLS-encrypted channels.
Your VA gets only the calendar permissions they need, never broad account access.
Every VA signs a strict non-disclosure agreement before any onboarding work.
Clear policies on data retention, with deletion when you offboard.
Internal access logs and periodic reviews keep data handling to standard.
We review and update our security practices regularly to keep them current.
A calendar management virtual assistant is a trained remote professional who manages your appointments, meetings, time blocking, reminders and scheduling emails for you, across Google Calendar, Outlook, Calendly and Microsoft Teams.
It starts with a discovery call about your scheduling preferences, tools and typical week. We assign a dedicated VA, you grant access to your calendar platform, and a guided onboarding session aligns the rules: who gets priority, when you take calls and which hours are protected.
Most clients hand off scheduling and meeting coordination completely within the first week.
Google Calendar, Microsoft Outlook, Apple Calendar, Calendly, Acuity Scheduling, Microsoft Teams and Zoom, plus standard inbox tools. Your VA works inside the platforms you already use, or can help you set up a simpler scheduling stack.
Yes. For executives with complex, multi-stakeholder schedules, your VA handles time blocking, prioritization and meetings across time zones. For small business owners, solo practitioners and healthcare providers, they provide reliable appointment scheduling without a full-time admin hire.
Each morning starts with an inbox scan for new meeting requests, changes and anything time-sensitive.
Next come reminders for today’s and tomorrow’s appointments, a conflict check across the next 48–72 hours, and any cancellations or reschedules coordinated with everyone involved.
Once a week, your VA audits standing meetings and recurring events to confirm the details are still current.
Plans are billed on a recurring monthly basis: Part Time is $699 a month for 80 hours, and Full Time is $1,099 a month for 160 hours. There are no recruitment fees and no long-term contract.
Free discovery call
Get your week back.
Tell us how your calendar works today. We’ll match a scheduling-trained VA and have them working inside Google Calendar, Outlook or Calendly within 48–72 hours.
- No recruitment or placement fees
- Signed NDA before any access
- Free 48-hour replacement guarantee